In Evernote, I’m not as strict with that rule. I’ve written about labels before and I strongly believe that “less is more” when it comes to labels in Todoist as long as they are clearly defined and refined as needed. In Todoist I limit the amount of labels I use so that I can easily remember them and attach them to tasks. Label and tags are treated a bit differently, however. The URLs simply speed up the process enough to keep me moving along at a faster clip. I may do the latter when I’m in Todoist and want to access a related note found in a task quickly rather than wade through my Evernote notebook. I may do the former when I want to work on finalizing some research in Evernote so I can simply click on the Todoist task and mark it as complete without having to look for it in Todoist. I can also copy the URLs from either a Todoist task and put it into an Evernote note related to said task or copy the URL from the note from Evernote and place into a Todoist task if I want. I have a project called “My Next Book” in Todoist that lives under the top tier Area of Responsibility called “Professional.” When I look at the same project in Evernote, I’ll find “My Next Book” as a notebook inside the notebook stack called “Professional.” The difference is that tasks related to the project live in Todoist, while reference notes related to the project live in Evernote. (Note that I do keep Productivityist Coaching as a notebook stack because it contains notebooks that are local notebooks and not synced…for privacy reasons.) See how I’ve created some common threads between the two apps? Now when I switch back and forth I spend less time getting used to the change of environment and more time making progress. Tags are the equivalent of contexts to me (or modes).Notebooks found in those stacks are projects of varying sizes.Notebook stacks are categorized by Areas of Responsibility.I break down Evernote in the following way in order to create an easy shift from my task app to my reference app: Labels are the equivalent of contexts to me (or modes).Tiers below those top levels are projects of varying sizes.Top tier projects are Areas of Responsibility.I break down Todoist in the following way: It just involves working with the two apps with similar triggers and identifiers, as well as developing a routine that I get to know and follow every day. My way of getting Todoist and Evernote together isn’t all that difficult to assemble.
And while there are some automation tools you can use to link them up – IFTTT and Zapier immediately come to mind – I tend to err on the side of caution when it comes to build automation before developing the best approach to the apps I’m using. So how do I use Todoist and Evernote together to create a workflow that is as frictionless as possible? I mean, they don’t speak to each other very well out of the box.
All of my personal, professional, and Productivityist tasks otherwise live in Todoist. The majority of my tasks live in Todoist, with the exception of those being the ones in Asana (which I use for some of the projects I’m working on with others, including the Do Better With Asana project I’m part of with Jeremy Roberts of Cloud Productivity). Todoist has been my task app for nearly a year, although it seems much longer. Pretty much everything that is any source of reference material is kept there, and even ideas for blog posts and other content spend some time in Evernote before making their way to Scrivener for bigger projects or Desk.pm for blog posts. all of my research is stored there, along with notebooks that contain living documents that I want to share with those who are helping build Productivityist and my virtual assistant. I’ve long used Evernote for my resource and reference materials.
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